Guidelines for Self-Study
Table of Contents

Chapter 5, Page 2

III. Systems and Operations
This section requires a narrative description and any available exhibits (work schedules, annual plans, etc.) to illustrate the systems by which the institution accomplishes its work.

A. Planning

• What planning processes are followed?
• On what kind of schedule?
• Who is involved in institutional planning?

B. Budgets

• How is the budget established?
• Does the budget clearly conform to the institutional plans?

C. Marketing and Promotions

• What programs, procedures, materials, etc., exist to put the institutional mission,
• vision, and programs before the public?
• Who is responsible for this?

D. Fund Development

• What is the institutional philosophy of fund development?
• What development vehicles and instruments are in place?
• Who is responsible?
• Is there a development plan?

E. Accounting

• What accounting procedures are followed?
• Who is responsible for accounting?

F. Data Processing

• What equipment, procedures, etc., are currently in use to manage the data processing needs of the institution?

G. Files and Archives

• How is information stored?
• What systems for filing are currently in use?

H. Operations

• What does a typical work week look like?
• How do staff communicate with one another?
• Are there means of determining institutional effectiveness and efficiency?
• Are they followed?

I. Review

• How is the work of the institution reviewed?
• By whom?
• On what kind of schedule?

IV. Support
In this section describe your students and the various support systems that exist to assist students in completing their programs.

• Student
• From what denominational backgrounds do students come?
• Can you provide additional demographic information?
• How are they recruited?
• What services exist to facilitate their study?
• What is the process of admission?
• Is financial aid available? What kind?
• How many students are currently receiving aid, and of what kinds?

B. Library

• How many volumes are in the library?
• How is it managed, and how does it operate?
• What additional services does the library provide?
• Do you have any statistics on circulation of materials?
• What has been the numerical growth of the library’s collection over the past several years?
• How has this been achieved?

C. Mentoring

• Is there a provision for students to be mentored?
• How does this work?
• Who is involved?

D. Internships/Field Experience

• How does the institution incorporate practical experience in ministry into its training program?

E. Student Placement

• What assistance is provided in placing students in ministry?
• What percentage of actual graduates who are seeking calls have found them?

F. Alumni

• Is there an alumni organization?
• What is its purpose?
• How does it operate?
• Is it effective according to its purpose?

G. Other

What other resources are made available to assist students through their programs?

Exhibits
The following items must accompany the self-study when it is submitted:

• Catalog(s)
• Manuals (Board, policy, personnel, etc.)
• Sample brochures
• Sample publications
• Student Handbook
• Faculty Handbook
• Board Minutes from previous two years
• Minutes from faculty meetings for the past year
• Letters of recommendation from the following:
• 5 graduates
• 5 supporting pastors or churches
• Board of Directors
• Accountant

Chapter 6