Guidelines for Self-Study
Table of Contents

Chapter 5, Page 2

III. Systems and Operations
This section requires a narrative description and any available exhibits (work schedules, annual plans, etc.) to illustrate the systems by which the institution accomplishes its work.
A. Planning
What planning processes are followed? On what kind of schedule? Who is involved in institutional planning?
B. Budgets
How is the budget established? Does the budget clearly conform to the institutional plans?
C. Marketing and Promotions
What programs, procedures, materials, etc., exist to put the institutional mission, vision, and programs before the public? Who is responsible for this?
D. Fund Development
What is the institutional philosophy of fund development? What development vehicles and instruments are in place? Who is responsible? Is there a development plan?
E. Accounting
What accounting procedures are followed? Who is responsible for accounting?
F. Data Processing
What equipment, procedures, etc., are currently in use to manage the data processing needs of the institution?
G. Files and Archives
How is information stored? What systems for filing are currently in use?
H. Operations
What does a typical work week look like? How do staff communicate with one another? Are there means of determining institutional effectiveness and efficiency? Are they followed?
I. Review
How is the work of the institution reviewed? By whom? On what kind of schedule?

IV. Support
In this section describe your students and the various support systems that exist to assist students in completing their programs.
A. Student
From what denominational backgrounds do students come? Can you provide additional demographic information? How are they recruited? What services exist to facilitate their study? What is the process of admission? Is financial aid available? What kind? How many students are currently receiving aid, and of what kinds?
B. Library
How many volumes are in the library? How is it managed, and how does it operate? What additional services does the library provide? Do you have any statistics on circulation of materials? What has been the numerical growth of the library’s collection over the past several years? How has this been achieved?
C. Mentoring
Is there a provision for students to be mentored? How does this work? Who is involved?
D. Internships/Field Experience
How does the institution incorporate practical experience in ministry into its training program?
E. Student Placement
What assistance is provided in placing students in ministry? What percentage of actual graduates who are seeking calls have found them?
F. Alumni
Is there an alumni organization? What is its purpose? How does it operate? Is it effective according to its purpose?
G. Other
What other resources are made available to assist students through their programs?

Exhibits
The following items must accompany the self-study when it is submitted:
Catalog(s)
Manuals (Board, policy, personnel, etc.)
Sample brochures
Sample publications
Student Handbook
Faculty Handbook
Board Minutes from previous two years
Minutes from faculty meetings for the past year
Letters of recommendation from the following:
5 graduates
5 supporting pastors or churches
Board of Directors
Accountant

Chapter 6